Developing and Implementing a Customer Experience Transformation Strategy for the Energy Sector

Challenge

In recent years, several legislative reforms have taken place targeting an increase in private sector investments in the energy sector. This was followed by presidential decree of electricity reform law No. 87 of 2015 which removed the state’s monopoly over the energy sector. The Ministry of Electricity and Renewable Energy (MoERE) and the Egyptian Electricity Holding Company (EEHC) then needed to focus on transforming the Holding Company and its nine distribution companies into more customer-centric organizations and creating a comfortable and structured customer experience, which would allow them to effectively compete in an open market.

CID team collaborated with GIZ Egypt and the Egyptian- German Joint Committee on Renewable Energy, Energy Efficiency and Environmental Protection (JCEE), MoERE, and EEHC through the “Transformation Roadmap of the Customer Service Centres of the Electricity Distribution Companies” project. The project aimed to develop a customer experience strategy that positions EEHC as a customer-centred organization providing high quality services that ensures customer satisfaction.

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Approach

The CID team approached the assignment by conducting a thorough, in-depth assessment to formulate a deep understanding of the EEHC and the Distribution Companies’ (DISCOs) operations and services. The team examined various customer services channels such as service centres, e-service platforms, and the company’s 121 Hotline. Based on the assessment findings, the CID team designed a full-fledged customer experience strategy that utilizes omni-channels for customer service delivery, operates in a modern, innovative, and digitally enabled environment and partners with the private sector to provide sustainably high-quality, accessible services. The team also developed a transformation roadmap outlining the strategy implementation and a financial business case that determines and forecasts the ROI of the strategy execution.

The CID team also worked on the implementation of this roadmap through:

  • Conducting a pilot of the customer service centre development in El Obour service centre of the North Cairo DISCO
  • Guiding the implementation of the customer service centre development, conducted by the EEHC and DISCO teams in Qalyoub service centre and Maadi service centre of South Delta DISCO and South Cairo DISCO, respectively.

In an effort to institutionalize these development efforts and processes, the CID team also:

  • Established service level agreements to regulate the partnerships between EEHC and DISCOs and the private sector companies.
  • Developed a quality management system as per the requirements of the ISO 9001:2015 certificate.
  • Developed a quality manual and services manual to sustain the services and their procedures
  • Conducted a capacity building program for the EEHC, DISCOs, and service centres employees enabling them to acquire the needed competencies to implement the customer experience strategy.
  • Developed the human resources management operations concerning managing and selecting talents in the customer services departments.
Results

CID succeeded in the development of a customer experience strategy for the EEHC and the DISCOs, that enables them to deliver high quality customer experience and satisfaction in turn providing them with a strong competitive edge. In addition, the project resulted in improving the operations and services of three of the customer service centres through automation and capacity building for the centres’ employees. On the talent front, the improvement of managing the human resource operations resulted in developing a unified organizational structure for the customer service departments, performance management system, job description cards, functional competency framework, and competency-based selection tools. Several training programs have been conducted to improve the capabilities within EEHC, DISCOs, and service centres in regard to the services and the supporting operations. Finally, the project’s efforts resulted in the development of a tactical roadmap, empowering the EEHC and the DISCOs in the execution of the customer experience strategy on both the short term and the long term.

WHAT OUR CLIENTS SAY

I'm writing to you to let you know that Lafarge Egypt won silver in LafargeHolcim MEA CSR competition under the Education/Employment category for its Occupational H&S Vocational Training Program in Suez!

This is a big milestone for us and couldn't have happened without your support and guidance during the program design and across all its phases.Also special thanks to your amazing team, Sherif and Mostafa, for working extensively on the project and designing a program to address community needs while leveraging on Lafarge Egypt expertise, managing the different program stakeholders while ensuring the project KPIs are met, coming up with creative solutions to solve any issues, devotion, dedication and passion during the different program phases from its launch in 2016 to date.

On behalf of Yasmin and myself, we would like to thank CID for the great effort and for being our extended arm in implementing the "Lafarge Health and Safety Vocational program" in Suez.

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Inji Khalil
Head of Communications, Lafarge Egypt

We worked with the CID team for over 2 years to develop our strategies, and CID has provided two teams; one specialized in social issues and community development and the other in reputation management and corporate communications. The two teams are staffed with experienced professionals who are knowledgeable in their fields and have been working closely and effectively with the ERC team. We believe that CID’s guidance and support in developing and implementing our community engagement and communications strategy has been essential in positioning ERC to meet its corporate social responsibility obligations and its commitments to the stakeholders necessary for ERC to secure its social license to operate.

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Tom Thomason
Former Chief Executive Officer, The Egyptian Refining Company